2018 Reggae On The River
Bluffton September 1st FROM 2:00 PM – 9:00PM
For more information, call: 843.757.8111
Food Vendor and Non Food Vendor Contract
Reggae On The River is an outdoor event. This is the first festival of its kind in the Low Country. We are expected to attract thousands. Our first Reggae On The River caught the attention of over 2500 Facebook interests with a sold out event. We will provide two headliner bands, professional DJs, and other entertainment throughout the day. We foresee it growing bigger each year! Celebrating its 2nd year, we are excited to welcome local food vendors, plus non-profits to our festival on the beautiful May River! Please note our hours are 2:00 to 9:00PM. We expect every vendor to stay for the entire allotted festival time.
Company Name: ___________________Contact Person: _________________________
Contact Phone #: _____________________Email: _________________________ Address: ___________________________ City: ___________________________________
State: __________ Zip Code: ________________
I agree to provide the following item(s) at the price(s) listed for ROTR:
I further agree to maintain a food station and to provide a server at said food station for the mentioned time period as stated above. I also agree to have the food station and server in place by 1pm and ready to serve from 2:00pm – 9:00pm. All tables, tents, serving pieces, heating equipment, food warmers, refrigeration, etc. are the sole responsibility of the food purveyor. Vendors will not be able to sell soft drinks. I understand that any other equipment and/or food safety guidelines procedures required by the of the South Carolina Department of Health and Environmental Control and the fire safety guidelines of the Bluffton Township Fire Department are my sole responsibility. Included with this application is a copy of my Certificate of Liability Insurance (naming Reggae On The River Committee, and the Town of Bluffton, SC as additional insured). All Food Vendors must bring a Class K Fire Extinguisher to the festival; this is a mandatory requirement.
Details of Food Station or retail set up: Please provide a detailed description of how you will be serving your food, including what you are using to keep food hot, if applicable, or cold. Non Food vendors describe your set up please.
____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Electric needs for food station? No ______ Yes _______ if yes, # of amps needed: ___________ Watts __________
Purveyor Signature: __________________________________
Fees for (1) vendor 10 x 10’ space are below.
Food Vendors: $200.00 Non Food Vendor $150.00
Non-Profit Organizations: $ 50.00 discount off the above prices
Please return the completed form with a check made payable to Reggae on the River Committee. Applications will not be processed without complete paperwork and check.
REGGAE ON THE RIVER COMMITEE
8 Pin Oak Street
Bluffton, SC 29910
Attn: Lakesha Daley
Please Note: The Reggae On The River Committee, Red Stripes, The Town of Bluffton, SC, or The County of Beaufort, SC will not be responsible or held accountable for any additional expenses incurred by the participants or vendors other than the fee for space reserved the day of the festival. The organizer of the event, The Reggae On The River Committee, reserves the right to disallow any merchandise or exhibit they deem unsuitable for the festival. This is a music festival; no political vendors or exhibit will be allowed.
Exhibitors’ responsibilities and details:
Exhibitor’s space is approximately 10’X 10
Please bring everything you need to set up your booth space.
Take all trash when you leave; there is a $100 fee for clean-up if required
Exhibitors are responsible for Liability Insurance
No alcohol or firearms of any kind allowed
Please unload and move your vehicle as quickly as possible during set-up times. All vehicles must be out the park and off the street by 1:00pm.
FINAL DEADLINE REGISTRATION IS August 1, 2017
Late registrations will be accepted only if space is available and require a $25.00 late fee. Cancellations with at least two (2) weeks’ notice will be honored; any cancellation within two weeks of event will forfeit fee.
Reggae On The River Music Festival 2017 - Hold Harmless Agreement
Must be Signed & Returned with Exhibitor Agreement in Order to Participate In consideration of your accepting my registration, or my child’s registration, my involvement as a participant or my child’s involvement as a participant, I hereby for myself and my minor child, my company, employees, agents, heirs, executors and administrators waive and release any and all rights and claims for damages I or my minor child, my company, employees, agents heirs, executors and administrators may have against the Reggae On The River Committee , Beaufort County, and the City of Bluffton, including all representatives who are in any way connected with the Reggae On The River Festival. Further, in the event of injury, I do hereby give permission and consent to authorize such first aid and/or medical and/or hospital care or treatment as deemed appropriate. In addition, I am fully aware of the provisions covered by the fee for this event and I understand that if any emergency arises, any and all additional expenses incurred must be borne or assumed by the participants. The managing committee of the Reggae On The River Music Festival has permission to take or cause to be taken, photographs of myself while participating in any Reggae On The River Festival events. I understand that these photographs may be used for Reggae On The River Festival advertising and public relations through and not limited to brochures, flyer, or newspapers. Please provide a copy of your business liscense to insure your spot in ROTR.
By signing below I agree to all terms and conditions on the entry form:
Thank you and we look forward to a great Reggae On The River Music Festival